Top Ten Tips for Meeting Success
The Arch’s guide to getting the most out of your next business meeting.
1. Be prepared
The Scout’s motto goes a long way when it comes to better business meetings. Arrive at meetings, conferences and events with questions to ask and relevant answers to questions that might come up.
2. Arrive on time
Arriving on time makes the best first impression, avoids wasting anyone’s time and sets a professional tone from the outset.
3. Get comfortable
Ensuring you’re comfortable in your seat and sitting at eye level with everyone in the meeting room helps you feel relaxed and removes any unnecessary hierarchy from the meeting.
4. Make a good first impression
Always stand up when being introduced to someone new at the meeting, ensuring everyone feels welcome and included.
5. Stay concise and set an agenda
If you’re leading the meeting, be sure to take the opportunity to set a clear agenda and ensure everyone follows to maximize time. If you’re not, help the leader by following the agenda yourself and encouraging others in the meeting room to do the same.
6. Take no passengers
Everyone attending the meeting should have a part to play – that means no silent partners and no passengers! Be sure to make clear points and turn to others when you feel their input may be valuable to the discussion.
7. Leave the phone off the table
Although it can be tempting, leave your phone and other gadgets out of sight. They can easily lead to distractions and make it appear to others that you aren’t giving them your full attention.
8. Take a break
At least every two hours, take a short 20-minute break to keep everyone interested in the discussion and productivity high.
9. Speak up
Don’t be tempted to have your own sidebar conversations away from main meeting topics – however important it can come across as exclusionary and even rude.
10. Follow up with a thank you
Whether you’re a host or a guest, following up with a quick email to say thank you for people’s time or hosting helps to leave a positive and professional impression.